Release notes – q2 2017
The Q2 release of Microbizz will be available the night of June 6, 2017.
Since we have experience that many of our customers start work early and possibly will have questions about the new release, we will open our support at 7:00 Tuesday the 6th of June, so we are ready to answer any questions.
We’ll review some of the biggest news in the upcoming release.
Many of our customers have had a wish to use the system’s SMS functionality for their own customers. The functionality we can now offer in the new release.
First of all, it is now possible to make SMS templates in line with, for example, HTML and PDF templates so that you do not have to write the same messages from scratch every time. This is done via the “Setup” module under “Documents” > “List templates”.
The customer-oriented SMS can be used both from a task where there is now a new button “SMS”. Clicking on this button and get the opportunity to send an SMS directly to the contact of the customer associated with the task.
Even more interesting, this is also possible from the Plan module, where you can tap a piece of planning and then select “Send SMS”.
A window will then open with a default text based on the template created, for example:
You can either send the message directly or edit it before sending.
Once you have sent the message on a planed task, it will be marked with a small SMS icon to indicate that you have sent an SMS.
It is still possible to change the planning, but in that case you may risk discrepancies between the final planning and the SMS that has been sent.
To warn about this, the icon on the planning will change to a warning if you move the planning after sending an SMS. This is to indicate that the planning now no longer matches the text message that you have sent.
You can send a new SMS that corresponds to the edited planning – and the warning will disappear.
Editing time registrations
(The GPS features in Microbizz are configurable, so the following features are only relevant where the features are turned on).
Microbizz has built a principle that you can not edit an existing registration on it´s daily release, but you must delete the existing registration and create a new if you wish to make a change.
The reason for this principle has been that a registration contains not only the registered time but also information that the employee was in the correct location when the registration was made. If the employee can subsequently edit freely at the time of registration, it also means that the location registration is suddenly no longer credible.
However, it has also become evident to us that it is an annoyance in the lives of our customers’ employees that they do not have the opportunity to edit their hours in an easy way why we have chosen to deviate from our principle.
Initially, this means two things in the mobile app:
1) It is possible to edit a time registration directly from its daily time registration. This means that you can now edit times and duration directly without having to delete and then create again.
2) It is also possible, by checkout, to correct the registered number of hours, ie. that the check-in time is only a proposal that the employee can adjust.
However, this also means that if an employee applies one of these two options, we will remove the selection for the correct GPS position, ie. an edited time registration will never get the green GPS icon.
However, this editing does not affect the checkin information itself, so you can always draw a report on the employee’s checkind’s to see the originally time registration.
Updated file synchronization
It is possible to synchronize files and documents in Microbizz with an underlying file server so you can easily access all documents locally without having to take them back and forth from the system.
This file synchronization is based on the FTP protocol, which has had the advantage that it was an established protocol that all our customers could expect to support.
Unfortunately, it has also had a number of disadvantages, including That the FTP servers have been of different quality and that the only strategy for detecting changes to our customers’ servers has been to review all folders on the server. This has led to challenges such as files temporarily disappearing from Microbizz, or it has taken many hours for the systems to sync – especially for customers with large amounts of files.
We have therefore chosen to develop our own server component that can be on the client’s file server and serve the files here. This provides a number of advantages:
• Better quality. With us, all the software delivers, we have full control over the software and thus the quality of the software. Therefore, we will no longer be affected by third party software issues, such as an FTP server of questionable quality.
• Full support. For the same reason, we also have the opportunity to support all the way down to the file server. Before we can not support the FTP servers, but now we will be able to support our own client.
• Significantly faster performance. As the server component constantly keeps track of file changes, these can be continuously communicated with the Microbizz system, which means that changes in one system can be mirrored to the other side with one minute’s notice.
It is our ambition to revert all our customers to the new server component, so we will contact the customers who use file synchronization today and in collaboration to put an action plan for the transition to the new component.